Salary: Market related

Location: Pretoria

Job type: Permanent

Industry: Hospitality

Reference: CWR.K.CC.06102026

COMPANY DESCRIPTION:

Our client, an upmarket hotel and conference center in Pretoria is looking for a

Conference Coordinator to join their dynamic team.

JOB DESCRIPTION / PURPOSE:

The duties and responsibilities of a Conference Coordinator centre on planning and managing events of varying sizes and purposes. Coordinators must understand what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly. The emphasis is on designing the format and content of the conference, along with the program of supporting events, activities, and entertainment.

• Coordinating with other members of the team, including marketing staff and event planners, to ensure that all materials are ready on time for each event
• Serving as a liaison between the conference attendees and the event organizers by communicating any changes or issues that arise during the planning process
• Scheduling speakers and panelists, arranging for their accommodation, and providing them with any special services they may require (e.g., interpreters)
• Arranging for catering services, and purchasing supplies for meals during the event
• Potentially organizing and scheduling pre-conference workshops and other events leading up to the main event.
• Providing administrative support to all departments involved in planning the event, including registration, catering, facilities, audio/visual.

MAIN DUTIES & RESPONSIBILITIES:

• Establishing and maintaining relationships with vendors and venues
• Planning event details and aspects, including seating, dining, and guests
• Creating reliable financial reports and collecting payments on time
• Remaining under budget with all costs
• Managing events and addressing potential problems that may arise
• Planning for potential scenarios that could impact the integrity of the event
• Maintaining a working knowledge of the complex needs of a wide variety of events

EDUCATIONAL REQUIREMENTS:

• Grade 12
• Tertiary qualification in hospitality/catering management

EXPERIENCE AND SKILLS REQUIRED:

• 3 - 5 Years Working Experience in the same/similar field
• Previously worked in the hotel industry (advantageous)
• Effective communication, time-management, enthusiastic
• Neat, punctual, strong work ethic, attentive, strong leadership

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We endeavour to respond to all applications. However, if you do not hear from us within 14 days, please consider your application unsuccessful.